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FOR IMMEDIATE RELEASE

August 12, 2024
For More Information Contact:

Dora Ricci

Press@nysed.gov

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State Archives Announces $6.8 Million in Local Government Records Management Grants

Funding to Support Local Governments, School Districts, and Educational Institutions with Preservation of Historical Records听

The New York State Archives awarded $6.8 million in Local Government Records Management Improvement Fund (LGRMIF) grants to 111 local governments, school districts, and educational institutions across the state to help improve records management systems to better serve the public, State Education Commissioner Betty A. Rosa announced today. The grants support a variety of projects, including aiding local governments in managing paper records, converting historical documents and microfilm to electronic formats, and backing up archival and vital records like maps, deeds, mortgages, cemetery records, meeting minutes, and other essential documents.

Board of Regents Chancellor Lester W. Young, Jr.听said,听鈥淭he LGRMIF grants are designed to ensure that important paper records of historical value will be available and accessible to future generations, fostering meaningful learning opportunities. These grants will significantly enhance the capacity of local governments and educational institutions to manage records more effectively, ultimately making a lasting impact on our communities and our state.鈥澨

Commissioner Rosa said, 鈥淗istorical records serve as valuable teaching tools in schools and communities, helping to educate students and the public about their local heritage and history. The LGRMIF grants are crucial for helping local governments improve their records management systems, and this funding ensures that communities can preserve their historical documents, manage records efficiently, and better serve their citizens.鈥

鈥淎fter thirty-five years, these grants continue to help local governments embrace the records management opportunities offered by new technology, e-government services, and shared services,鈥 said Desiree Potvin, Town Clerk of the Town of Woodbury and chair of the Local Government Records Advisory Council.

Local Government Records Management Improvement Fund Grants

Awards for the LGRMIF grants range from $4,306 to $150,000. Awards by county are provided below:

County Institution Category Approved

Albany

Albany City School District

Document Conversion and Access

$46,340

Albany

Ravena-Coeymans-Selkirk Central School District

Document Conversion and Access

$39,494

Bronx

Bronx District Attorney鈥檚 Office

Document Conversion and Access

$61,991

Broome

Binghamton City School District

Inactive Records

$73,292

Broome

Chenango Forks Central School District

Document Conversion and Access

$61,950

Broome

Whitney Point Central School District

Document Conversion and Access

$52,164

Broome

Windsor Central School District

Document Conversion and Access

$26,498

Cattaraugus

City of Olean

Files Management

$65,759

Cattaraugus

City of Salamanca

Inactive Records

$149,953

Cayuga

Town of Sempronius

Inactive Records

$9,239

Cayuga

Town of Sennett

Document Conversion and Access

$74,265

Chautauqua

Dunkirk City School District

Document Conversion and Access

$74,625

Chemung

County of Chemung

Document Conversion and Access

$13,265

Chemung

Horseheads Central School District

Inactive Records

$60,310

Chenango

County of Chenango

Inactive Records

$40,634

Columbia

Hudson City School District

Inactive Records

$70,170

Cortland

City of Cortland

Files Management

$4,306

Delaware

County of Delaware

Document Conversion and Access

$55,037

Dutchess

County of Dutchess

Document Conversion and Access

$22,500

Dutchess

Town of East Fishkill

Inactive Records

$74,964

Dutchess

Town of Hyde Park

Document Conversion and Access

$73,568

Erie

Frontier Central School District

Document Conversion and Access

$73,566

Erie

Town of Amherst

Document Conversion and Access

$74,830

Essex

Town of Keene

Inactive Records

$18,095

Essex

Town of North Hudson

Inactive Records

$24,994

Franklin

County of Franklin

Document Conversion and Access

$56,000

Greene

Town of New Baltimore

Inactive Records

$74,335

Herkimer

Mount Markham Central School District

Document Conversion and Access

$74,214

Herkimer

Town of Ohio

Inactive Records

$14,580

Jefferson

Town of Alexandria

Historical Records

$16,933

Jefferson

Village of Evans Mills

Inactive Records

$36,169

Kings

Office of the President - Borough of Brooklyn

Inactive Records

$48,399

Livingston

County of Livingston

Files Management

$72,838

Monroe

Gates Fire District

Document Conversion and Access

$131,456

Monroe

Town of Gates

Inactive Records

$38,500

Monroe

Town of Webster

Document Conversion and Access

$44,191

Monroe

Village of Brockport

Inactive Records

$17,369

Nassau

Bethpage Fire District

Inactive Records

$96,582

Nassau

City of Glen Cove

Document Conversion and Access

$59,674

Nassau

County of Nassau

Document Conversion and Access

$74,790

Nassau

Village of Freeport

Document Conversion and Access

$75,000

Nassau

Village of Lynbrook

Inactive Records

$74,353

New York

CUNY (City University of New York) Central Administration

Document Conversion and Access

$36,000

New York

Fashion Institute of Technology

Document Conversion and Access

$40,800

New York

Metropolitan Transportation Authority

Historical Records

$71,710

New York

NYC (New York City) Administration for Children's Services

Document Conversion and Access

$74,619

New York

NYC Board of Correction

Inactive Records

$50,392

New York

NYC City Clerk

Document Conversion and Access

$74,540

New York

NYC Department of City Planning

Document Conversion and Access

$73,375

New York

NYC Department of Cultural Affairs

Inactive Records

$74,390

New York

NYC Department of Finance

Document Conversion and Access

$74,999

New York

NYC Department of Health and Mental Hygiene

Document Conversion and Access

$75,000

New York

NYC Department of Parks and Recreation

Document Conversion and Access

$74,999

New York

NYC Department of Records and Information Services

Historical Records

$74,535

New York

NYC Department of Records and Information Services

Administrative

$146,572

New York

NYC Fire Department

Document Conversion and Access

$72,750

New York

NYC Mayors Office

Document Conversion and Access

$74,930

New York

Office of the President - Borough of Manhattan

Document Conversion and Access

$10,500

Niagara

Town of Lockport

Inactive Records

$59,947

Oneida

Digital Towpath Cooperative

Document Conversion and Access

$19,000

Oneida

Holland Patent Central School District

Document Conversion and Access

$74,907

Oneida

Town of Forestport

Document Conversion and Access

$56,079

Oneida

Town of Remsen

Inactive Records

$59,903

Oneida

Village of New Hartford

Inactive Records

$53,094

Ontario

County of Ontario

Document Conversion and Access

$56,355

Ontario

Phelps-Clifton Springs Central School District

Document Conversion and Access

$74,987

Ontario

Town of Farmington

Document Conversion and Access

$70,085

Ontario

Town of Victor

Inactive Records

$44,000

Orange

Orange-Ulster BOCES (Board of Cooperative Educational Services)

Document Conversion and Access

$148,458

Orange

Town of Monroe

Inactive Records

$74,245

Orange

Village of Greenwood Lake

Inactive Records

$34,650

Orange

Village of Warwick

Inactive Records

$40,942

Orange

Village of Woodbury

Files Management

$17,967

Oswego

Oswego Fire District

Inactive Records

$28,247

Putnam

Town of Kent

Files Management

$16,830

Putnam

Town of Putnam Valley

Document Conversion and Access

$75,000

Rensselaer

City of Rensselaer

Files Management

$150,000

Rensselaer

City of Troy

Inactive Records

$50,056

Rensselaer

Town of East Greenbush

Inactive Records

$68,949

Rockland

Town of Orangetown

Document Conversion and Access

$72,555

Schoharie

Town of Middleburgh

Inactive Records

$10,215

Schuyler

Odessa-Montour Central School District

Document Conversion and Access

$72,051

Steuben

Addison Central School District

Inactive Records

$55,846

Suffolk

Babylon Union Free School District

Inactive Records

$20,188

Suffolk

Islip Fire District

Inactive Records

$19,466

Suffolk

Riverhead Fire District

Inactive Records

$17,550

Suffolk

Town of Smithtown

Document Conversion and Access

$147,637

Suffolk

Village of Ocean Beach

Document Conversion and Access

$44,025

Suffolk

Village of Southampton

Document Conversion and Access

$57,817

Suffolk

Yaphank Fire District

Inactive Records

$59,414

Sullivan

County of Sullivan

Document Conversion and Access

$66,820

Tioga

Candor Fire District

Inactive Records

$10,507

Tompkins

County of Tompkins

Document Conversion and Access

$150,000

Ulster

County of Ulster

Document Conversion and Access

$13,705

Ulster

Kingston City School District

Document Conversion and Access

$69,695

Ulster

Town of Lloyd

Document Conversion and Access

$37,747

Ulster

Ulster BOCES

Document Conversion and Access

$74,590

Washington

County of Washington

Document Conversion and Access

$135,822

Wayne

Newark Central School District

Document Conversion and Access

$73,922

Wayne

North Rose-Wolcott Central School District

Document Conversion and Access

$74,782

Wayne

Williamson Central School District

Document Conversion and Access

$74,597

Westchester

Hendrick Hudson Central School District

Document Conversion and Access

$52,325

Westchester

Lakeland Central School District

Document Conversion and Access

$74,580

Westchester

New Rochelle City School District

Document Conversion and Access

$71,265

Westchester

Town of Mamaroneck

Document Conversion and Access

$74,999

Westchester

Town of Ossining

Document Conversion and Access

$46,405

Westchester

Union Free School District-Tarrytowns

Document Conversion and Access

$68,515

Westchester

Village of Tarrytown

Document Conversion and Access

$75,000

Westchester

White Plains City School District

Document Conversion and Access

$73,162

Wyoming

Attica Central School District

Files Management

$73,998

Yates

County of Yates

Document Conversion and Access

$149,884

The New York State Archives, a division of the State Education Department鈥檚 Office of Cultural Education, administers , which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.

Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide.听These funds support a wide variety of projects that help local governments manage paper and, increasingly, electronic records.

Project categories include:

  • Disaster Management: projects aimed at developing, testing, and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
  • Inactive Records: projects aimed at planning, developing, or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
  • Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
  • Files Management: projects aimed at improving the systematic control of active files.
  • Document Conversion and Access: projects aimed at converting records to another format through microfilming or imaging.

Grant projects and all related work must be completed by June 30, 2025.